So, you’ve landed a job! Congratulations! Now comes the exciting (and sometimes slightly nerve-wracking) part: reviewing and signing your employment contract. Sending that contract back to HR correctly is super important, and that’s what we’re talking about today with “What To Write When Emailing Employment Contract To Hr.” This isn’t just about attaching a document; it’s about making sure everything goes smoothly and professionally. Let’s break down how to nail this email.
Essential Information to Include
When emailing your employment contract to HR, you need to include a few key things to ensure clarity and professionalism. This helps HR process your contract efficiently and confirms that you’ve properly reviewed and understood the terms. Here’s what you absolutely need to include: * Confirmation of Receipt: A simple statement confirming you’ve received the contract. * Confirmation of Review: Briefly mention that you’ve reviewed the contract thoroughly. * Signature and Date: Confirm that the contract has been signed and dated. Providing this information upfront speeds up the onboarding process. It also avoids unnecessary back-and-forth emails and keeps everyone on the same page. Here’s a quick checklist:
- Confirm you have received the contract.
- State that you have reviewed it.
- Mention that it has been signed and dated.
Email Example: Initial Contract Submission
Subject: Employment Contract - [Your Name]
Dear [HR Contact Person Name],
Please find attached my signed employment contract. I have reviewed the document, signed, and dated it.
If you require anything further from my end, please let me know.
Thank you,
[Your Name]
Email Example: Asking for Clarification on a Clause
Subject: Question Regarding Employment Contract - [Your Name]
Dear [HR Contact Person Name],
I am writing regarding the employment contract I received on [Date Received].
I have a question about clause [Clause Number/Specific Phrase]. Could you please clarify [Your Specific Question]? I want to ensure I fully understand this section of the contract.
Thank you for your time and assistance.
Sincerely,
[Your Name]
Email Example: Requesting a Minor Contract Amendment
Subject: Amendment Request - Employment Contract - [Your Name]
Dear [HR Contact Person Name],
I am writing to request a minor amendment to my employment contract.
Specifically, I would like to adjust [Specific Detail, e.g., the start date] to [Proposed Change]. I have reviewed all other terms and conditions and find them to be acceptable.
Please let me know if this change is possible. I am available to discuss this further if needed.
Thank you,
[Your Name]
Email Example: Acknowledging Receipt of Amended Contract
Subject: Amended Employment Contract - [Your Name] - Confirmation
Dear [HR Contact Person Name],
I have received the amended employment contract and confirm that I have reviewed, signed, and dated it. Please find it attached.
Thank you for your assistance with this matter.
Sincerely,
[Your Name]
Email Example: Following Up on a Contract Submission
Subject: Following Up - Employment Contract - [Your Name]
Dear [HR Contact Person Name],
I am writing to follow up on the employment contract I submitted on [Date of Submission].
I wanted to check if you had received it and if there’s anything else I need to do at this time.
Thank you,
[Your Name]
Email Example: Informing HR of a Delay in Signing
Subject: Delay in Signing - Employment Contract - [Your Name]
Dear [HR Contact Person Name],
I am writing to inform you that I will need a slight delay in returning my signed employment contract.
[Briefly Explain Reason - Optional: e.g., “I need to consult with my lawyer before signing.”]. I anticipate being able to return the signed contract by [New Date].
I appreciate your understanding.
Sincerely,
[Your Name]
In conclusion, writing a clear and professional email when submitting your employment contract to HR is an important step in starting your new job. By following these guidelines and email examples, you can make sure your communication is effective, making the onboarding process smooth and easy. Remember to always be polite, clear, and concise!