When it comes to moving on to a new job or opportunity, or simply because it’s time for a change, resigning from your current position can be a big step. Doing it properly, professionally, and respectfully is crucial. A well-crafted Template Resignation Email Taking Annual Leave is a key part of that process. This guide will walk you through how to create a resignation email, especially when you’re planning to use some of your annual leave before you leave.
Why a Template Resignation Email Matters
A template resignation email is more than just a formality; it’s about showing respect for your employer and making the transition as smooth as possible. It helps you:
- Clearly state your intentions.
- Provide necessary information.
- Maintain a professional image.
The importance of a well-written resignation email cannot be overstated. It’s your final official communication, and it impacts how you’re remembered and how references are handled. Using a template helps you stay organized and ensures you don’t forget any important details. Keep in mind that in most organizations, you’ll likely need to address your supervisor, and possibly HR, in the email. Here are some points to keep in mind.
You will usually need to cover the following:
- The date you are submitting your resignation.
- The effective date of your resignation.
- A statement of your intention to resign.
- Confirmation about annual leave usage.
- Expression of gratitude (optional, but recommended).
Here is a table that outlines key components for the email:
| Component | Description |
|---|---|
| Subject Line | Clear and concise: “Resignation - [Your Name]” |
| Salutation | “Dear [Manager’s Name],” or “Dear [HR Department],” |
| Body | State resignation, effective date, mention of annual leave, and thanks. |
| Closing | “Sincerely,” or “Regards,” followed by your name and contact information. |
Resignation with Annual Leave - Standard Example
Subject: Resignation - [Your Name]
Dear [Manager’s Name],
Please accept this email as formal notification that I am resigning from my position as [Your Position] at [Company Name], effective [Your Last Day of Employment].
I plan to use my remaining annual leave, and my last day of work will be [Your Last Day of Work, accounting for leave]. I will ensure all my current responsibilities are handled, or properly delegated, before my departure.
I would like to thank you for the opportunities I’ve been given during my time at [Company Name]. I have enjoyed my time here and have learned a great deal.
Sincerely,
[Your Name]
[Your Contact Information]
Resignation with Annual Leave - Mentioning Assistance
Subject: Resignation - [Your Name]
Dear [Manager’s Name],
This email confirms my resignation from my position as [Your Position] at [Company Name], effective [Your Last Day of Employment].
I intend to use my accrued annual leave before my departure. I am happy to assist in the handover of my duties and will work to ensure a smooth transition during my remaining time. My last day of employment, including leave, will be [Your Last Day of Work, accounting for leave].
I appreciate the experience and the opportunity to have worked at [Company Name].
Sincerely,
[Your Name]
[Your Contact Information]
Resignation with Annual Leave - Offering Support
Subject: Resignation - [Your Name]
Dear [Manager’s Name],
Please accept this email as notification of my resignation from my position as [Your Position] at [Company Name], effective [Your Last Day of Employment].
I plan to take my remaining annual leave before leaving the company. I am committed to assisting in the training of my replacement and to providing a smooth handover of all ongoing projects. My last day, inclusive of leave, will be [Your Last Day of Work, accounting for leave].
Thank you for the support and opportunities provided during my tenure at [Company Name].
Sincerely,
[Your Name]
[Your Contact Information]
Resignation with Annual Leave - Brief and Concise
Subject: Resignation - [Your Name]
Dear [Manager’s Name],
I am writing to inform you of my resignation from my position as [Your Position] at [Company Name]. My last day of employment, after taking my annual leave, will be [Your Last Day of Work, accounting for leave].
Thank you for the experience.
Sincerely,
[Your Name]
[Your Contact Information]
Resignation with Annual Leave - For a Senior Position
Subject: Resignation - [Your Name]
Dear [Manager’s Name],
Please accept this email as formal notification of my resignation from the position of [Your Position] at [Company Name], effective [Your Last Day of Employment].
I intend to utilize my remaining annual leave. I am dedicated to ensuring a comprehensive handover of my duties and will be available to assist in the transition process. My final day of employment, including accrued leave, will be [Your Last Day of Work, accounting for leave].
I am grateful for the opportunities I have been given. I have sincerely enjoyed my time with [Company Name].
Sincerely,
[Your Name]
[Your Contact Information]
Resignation with Annual Leave - Adding Availability for Questions
Subject: Resignation - [Your Name]
Dear [Manager’s Name],
I am writing to formally announce my resignation from my role as [Your Position] at [Company Name], with my last day of employment being [Your Last Day of Employment].
I plan to use my remaining annual leave. I am committed to making this transition as seamless as possible and will be available to answer any questions or provide support to ensure all my projects are appropriately managed. My last day of work, taking into consideration my annual leave, will be [Your Last Day of Work, accounting for leave].
Thank you for the experiences and opportunities I have had at [Company Name].
Sincerely,
[Your Name]
[Your Contact Information]
In conclusion, preparing a **Template Resignation Email Taking Annual Leave** doesn’t have to be stressful. By using a template, tailoring it to your situation, and keeping it professional, you can leave your job on good terms and start your next adventure with confidence. Remember to always double-check the company’s policies and your employment contract for any specific requirements regarding resignation and annual leave.