In the business world, sending quotations is a crucial part of getting new clients and closing deals. This guide focuses on Sending Quotation To Customer Email Sample. We’ll break down how to write professional and effective emails that get your potential customers interested in your products or services. We’ll look at different email examples to help you showcase the value of your offerings and increase your chances of success.
Why a Good Quotation Email Matters
Sending a well-crafted quotation email is more than just attaching a document; it’s your chance to make a great first impression. Think of it as a digital handshake. It needs to be polite, clear, and persuasive. Consider these key points:
- Professionalism: A polished email shows you’re serious and organized.
- Clarity: Customers need to understand what you’re offering.
- Persuasion: You want them to choose your business.
A well-written email can be the deciding factor between getting the deal and losing to the competition.
Email Example: Initial Quotation
Subject: Quotation for [Product/Service] - [Your Company Name]
Dear [Customer Name],
Thank you for your interest in [Your Company Name] and for requesting a quotation for [Product/Service].
Please find attached a detailed quotation outlining the costs associated with [Product/Service]. This quotation includes [Mention key details like scope of work, materials, etc.].
We’re confident that our services will meet your needs. Please review the attached document at your convenience.
Should you have any questions or require any clarifications, please do not hesitate to contact me.
Thank you again for the opportunity. We look forward to the possibility of working with you.
Sincerely,
[Your Name]
[Your Title]
[Your Company Name]
[Contact Information]
Email Example: Following Up on a Quotation
Subject: Following Up: Quotation for [Product/Service] - [Your Company Name]
Dear [Customer Name],
I hope this email finds you well.
I am following up on the quotation for [Product/Service] that I sent on [Date].
Have you had a chance to review the details? I’d be happy to answer any questions you may have.
Please let me know if you require any further information or if you would like to discuss the quotation in more detail.
Thank you for your time.
Best regards,
[Your Name]
[Your Title]
[Your Company Name]
[Contact Information]
Email Example: Offering a Discount
Subject: Special Offer: Quotation for [Product/Service] - [Your Company Name]
Dear [Customer Name],
Thank you for considering [Your Company Name] for your [Product/Service] needs.
We’re pleased to offer you a special discount of [Percentage or Amount] on the quotation we sent on [Date].
This offer is valid until [Date]. Please find the updated quotation attached, reflecting the discount. Don’t miss out on this great opportunity!
We are eager to help you! Please let us know if you’d like to proceed.
Sincerely,
[Your Name]
[Your Title]
[Your Company Name]
[Contact Information]
Email Example: Clarifying a Quotation
Subject: Clarification: Quotation for [Product/Service] - [Your Company Name]
Dear [Customer Name],
Following your inquiry regarding the quotation for [Product/Service], I would like to clarify [specific point of clarification].
[Explain the clarification in detail. For example: “The quotation includes X, Y, and Z, but excludes A, B, and C. The prices are calculated based on…” or “The delivery time is estimated to be X weeks from the date of order.”]
I have also attached a revised quotation that should address your concerns.
Please do not hesitate to reach out if you have any further questions.
Best regards,
[Your Name]
[Your Title]
[Your Company Name]
[Contact Information]
Email Example: Accepting the Job
Subject: Re: Quotation for [Product/Service] - Accepted!
Dear [Customer Name],
Thank you for choosing [Your Company Name]! We are thrilled to get started on [Product/Service].
We’ve received your acceptance of the quotation. We will start working on your order based on the terms and conditions outlined in the attached document.
We will keep you updated on the progress. We look forward to delivering our services!
Sincerely,
[Your Name]
[Your Title]
[Your Company Name]
[Contact Information]
Email Example: Declining a Quotation
Subject: Re: Quotation for [Product/Service] - Update
Dear [Customer Name],
I hope this email finds you well.
Thank you for considering [Your Company Name]. After reviewing your quotation, unfortunately, we won’t be able to accept this.
We wish you the best with your [Project/service] and hope to have the opportunity to collaborate on future projects.
Best regards,
[Your Name]
[Your Title]
[Your Company Name]
[Contact Information]
In conclusion, mastering the art of sending quotation emails is a crucial skill for any business. By using the examples and tips, you can write emails that are professional, clear, and help you win new customers and grow your business. Remember to be polite, provide all the necessary information, and always follow up. Good luck!