So, you’ve applied for a job, and now you’re waiting to hear back. Fingers crossed, right? Well, good news! You’ve received an email inviting you to an interview. That’s awesome! But what should that email look like? This essay will give you the lowdown on an Interview Request Email Sample, breaking down what makes a good one and providing examples you can use as a template.
Why a Well-Crafted Email Matters
Sending a clear and professional email is super important. It’s the first real impression you make, beyond your resume and cover letter. A well-written email shows that you’re organized, professional, and actually interested in the job. It also helps avoid misunderstandings and makes it easier for both you and the interviewer. A poorly written email, on the other hand, could make you look careless, which isn’t the image you want to project.
Here’s what a great interview request email does:
- It clearly states the purpose of the email (to schedule an interview).
- It provides all the necessary details: the date, time, location (or video call link), and who you’ll be meeting.
- It allows you to confirm your availability or suggest alternative times.
- It keeps the tone friendly but professional.
You might also see:
- Contact information for questions
- Information about the interview format
- Necessary documents needed for the interview
And also, here’s a quick comparison table:
| Do | Don’t |
|---|---|
| Use a clear subject line. | Use a vague or no subject line. |
| Proofread carefully. | Send an email with typos or grammatical errors. |
| Be polite and professional. | Be overly casual or informal. |
Initial Interview Request Email Sample
Subject: Interview Invitation - [Job Title] Application
Dear [Candidate Name],
Thank you for your interest in the [Job Title] position at [Company Name]. We were impressed with your application and would like to invite you to an interview.
The interview will be held on [Date] at [Time] at [Location]. The interview will last approximately [Duration] and will be conducted by [Interviewer Name] and [Interviewer Title].
Please confirm your availability by replying to this email by [RSVP Date]. If this time doesn’t work for you, please suggest alternative times that fit your schedule.
We look forward to meeting you.
Sincerely,
[Your Name/HR Department]
Email to Schedule a Video Interview Sample
Subject: Interview Invitation - [Job Title] - Video Call
Dear [Candidate Name],
Thank you again for your interest in the [Job Title] role at [Company Name]. We’d like to schedule a video interview with you.
We propose the interview be held on [Date] at [Time] using [Platform - e.g., Zoom, Google Meet]. We will send the meeting link separately.
Please confirm if this time works for you, or suggest alternative times that would be convenient.
Best regards,
[Your Name/HR Department]
Email with Attachments (e.g., Job Description) Sample
Subject: Interview Invitation - [Job Title] - [Your Last Name]
Dear [Candidate Name],
Thank you for your application to the [Job Title] position at [Company Name]. We were very interested in your qualifications.
We’d like to invite you for an interview on [Date] at [Time] at [Location]. We anticipate the interview to last about [Duration]. [Interviewer Name] and [Interviewer Title] will be conducting the interview.
Please find attached a detailed job description for your review before the interview. Please also bring a copy of your resume.
Kindly confirm your availability by [RSVP Date]. If the provided time isn’t suitable, please propose alternative times.
We look forward to speaking with you.
Sincerely,
[Your Name/HR Department]
Email Following Up on No Response Sample
Subject: Following Up: Interview Invitation - [Job Title]
Dear [Candidate Name],
I hope this email finds you well.
I’m following up on my previous email dated [Date of Original Email] regarding an interview for the [Job Title] position at [Company Name]. We haven’t received your confirmation or proposed alternative times.
The position is still open and if you are interested, please let me know your availability by [New RSVP Date]. If we don’t hear back, we will assume that you are no longer interested in the role.
Thank you again for your interest.
Best regards,
[Your Name/HR Department]
Email to Reschedule an Interview Sample
Subject: Reschedule Request - Interview for [Job Title]
Dear [Interviewer Name],
I am writing to request a reschedule of my interview for the [Job Title] position. Due to a prior commitment, I am no longer available at the originally scheduled time.
I would be grateful if we could reschedule the interview for [Proposed Date and Time] or any other time that is convenient for you. I am available [List your available days and times].
Thank you for your understanding. I look forward to hearing from you soon.
Sincerely,
[Your Name]
Email After the Interview Sample
Subject: Thank You - Interview for [Job Title]
Dear [Candidate Name],
Thank you for taking the time to interview for the [Job Title] position at [Company Name] on [Date of Interview]. We enjoyed learning more about your experience and qualifications.
We will be in touch within [Timeframe - e.g., one week] to inform you of the next steps in the hiring process. Thank you again for your interest in [Company Name].
Sincerely,
[Your Name/HR Department]
So, now you’ve got the tools to write a fantastic email. Remember to customize these examples to fit your needs, proofread carefully, and always be professional. Good luck with your interviews! You got this!