Do you need to get in touch with someone about a job offer, interview, or other important work-related things after you’ve already sent an initial email? This guide is all about How To Write Recall Email. It’s not just about sending a message; it’s about crafting a thoughtful follow-up that gets the results you want. We’ll cover the key ingredients for a good recall email and give you examples to help you in many different work situations.
Key Ingredients of a Great Recall Email
A recall email is your chance to re-engage and get a response. To make sure it’s effective, keep these things in mind:
First, always start with a clear subject line. Something like “Following Up: Job Application - [Your Name]” or “Checking In: Interview Confirmation” gets straight to the point. Next, be polite and professional. Even if you’re frustrated about not hearing back, staying positive will help you. Then, make it easy for the recipient to respond. Provide all the necessary information and include a clear call to action.
Here’s a deeper look at what makes a good recall email effective. Think of it as a recipe. To write a great recall email, you’ll need:
- A strong subject line.
- A polite tone.
- Clear context.
- A specific request.
- A professional closing.
Also, consider the timing of your email. Don’t bombard someone with emails. Generally, waiting 2-3 business days after your initial contact is a good rule of thumb. Remember, the goal is to get a response without being annoying.
Example: Following Up on a Job Application
Subject: Following Up - Software Engineer Application
Dear [Hiring Manager Name],
I hope this email finds you well.
I’m writing to follow up on my application for the Software Engineer position that I submitted on [Date of Application]. I’m very interested in this opportunity and believe my skills and experience in [mention 1-2 key skills] align well with the requirements.
I’ve attached my resume for your convenience. Please let me know if you need any additional information or if there’s anything else I can provide.
Thank you for your time and consideration.
Sincerely,
[Your Name]
Example: Following Up on an Interview
Subject: Following Up - Interview Confirmation - [Your Name]
Dear [Interviewer Name],
I hope this email finds you well.
I’m writing to follow up on our interview scheduled for [Date] at [Time]. I’m very much looking forward to discussing the [Job Title] position with you.
Please let me know if there are any changes or if you need to reschedule. I’m also available to provide any further information you may need before our interview.
Thank you for your time.
Best regards,
[Your Name]
Example: Following Up on a Job Offer
Subject: Following Up - Job Offer - [Your Name]
Dear [Hiring Manager Name],
I hope this email finds you well.
I’m writing to follow up on the job offer for the [Job Title] position. I’m very excited about this opportunity.
I would like to discuss the details of the offer and schedule the start date. Please let me know when you’re available for a call.
Thank you again for the offer.
Sincerely,
[Your Name]
Example: Following Up After Sending a Resume
Subject: Following Up - Resume Submission - [Your Name]
Dear [Hiring Manager Name],
I hope this email finds you well.
I’m writing to follow up on the resume I sent on [Date of Resume Submission]. I’m interested in the [Job Title] position. My skills are well suited for this role. The highlights of my resume are [Skill 1] and [Skill 2].
Please let me know if you require any further information. I’m eager to discuss how I can contribute to your team.
Thank you for your consideration.
Sincerely,
[Your Name]
Example: Following Up on an Internship Application
Subject: Following Up - Internship Application - [Your Name]
Dear [Hiring Manager Name],
I hope this email finds you well.
I’m writing to follow up on my application for the internship position I submitted on [Date of Application]. I am eager to gain hands-on experience.
I’m very interested in interning with [Company Name] and believe that my skills and enthusiasm for [field] would be a great fit. I am available to start on [Date].
I’ve attached my resume for your review and welcome the opportunity to provide any additional information you may need.
Thank you for your time.
Sincerely,
[Your Name]
Example: Following Up Regarding Salary Discussion
Subject: Following Up - Salary Discussion - [Your Name]
Dear [Hiring Manager Name],
I hope this email finds you well.
I’m writing to follow up on our discussion regarding the salary expectations for the [Job Title] position. I’m looking forward to further negotiations.
As discussed, my salary expectations are in the range of [Salary Range]. Please let me know when would be a good time to discuss this further.
Thank you for your time and consideration.
Best regards,
[Your Name]
Writing a good recall email is a skill. By keeping these tips in mind and using the examples, you can make sure your follow-up emails are professional, clear, and increase your chances of getting a response. Remember, persistence with politeness pays off. Good luck!