So, you’re moving on up within the company? Congrats! An internal transfer is a great opportunity for growth and a chance to learn new things. But before you dive into your new role, there’s one important task you need to take care of: writing a farewell email to your colleagues in your current team. Knowing How To Write Farewell Email For Internal Transfer is crucial for maintaining positive relationships and leaving a good impression. This email isn’t just a formality; it’s a chance to express your gratitude, share contact information, and smoothly transition out of your current position.
Key Elements of a Great Farewell Email
Writing a farewell email might seem simple, but there are some key things you should include to make it effective. Think of it as a mini-project; it doesn’t take long but it can pay off greatly. A well-crafted email helps you:
- Show your appreciation for your colleagues.
- Leave on a positive note.
- Make the transition easier for everyone.
Here’s a breakdown of what you should include in your email: First, you should start by announcing your departure and your new role. Next, express your gratitude for the opportunity to work with your current team. This is really important for showing respect and professionalism. You can highlight specific positive experiences or things you’ve learned. After that, you should provide your contact information, if you’re okay with staying in touch. You can share your personal email, or LinkedIn profile. Also, if you have any ongoing projects or tasks, briefly mention how you plan to wrap them up or who will be taking over. Remember, this is a chance to show your colleagues that you care about a smooth handoff, and it demonstrates your responsibility as a team player. Finally, end with a warm closing and a final thank you.
Here are a few extra things to consider:
- Keep it concise and focused on your departure.
- Proofread your email carefully for any mistakes.
- Send your email at least a few days before your last day.
Farewell Email Example: Basic Internal Transfer
Subject: Farewell and Thank You!
Hi Team,
I’m writing to let you know that I’ll be moving to a new role within the company as a [Your New Role] in the [New Department], starting on [Start Date].
I’ve really enjoyed my time working with all of you in [Current Department]. I’m incredibly grateful for the opportunity to have been a part of this team, and I’ve learned so much from each of you.
I want to thank everyone for all the support, collaboration, and laughs over the past [duration]. I’ll be sure to keep in touch!
You can reach me at [Personal Email Address] or connect with me on LinkedIn: [LinkedIn Profile URL].
I wish you all the best and look forward to seeing what amazing things you accomplish.
Best regards,
[Your Name]
Farewell Email Example: Highlighting Specific Contributions
Subject: Moving On – Farewell and Thank You
Dear Team,
I’m excited to share that I’ll be transitioning to a new position as a [Your New Role] within the [New Department], effective [Start Date].
It has been a privilege working alongside all of you in [Current Department]. I’m particularly thankful for [mention a specific positive experience, e.g., “the opportunity to collaborate on the X project,” or “the support I received during Y time”]. I’ve learned so much, especially [mention a specific skill or lesson learned].
For any ongoing projects, [mention who is taking over your responsibilities or how you’ll ensure a smooth transition].
I wish you all the best and look forward to staying connected. You can reach me at [Personal Email Address].
Sincerely,
[Your Name]
Farewell Email Example: Including a Small Gift
Subject: Farewell and Thank You - and Coffee!
Hi Team,
I wanted to let you all know that I’ll be moving internally to a new role as a [Your New Role] in the [New Department], starting on [Start Date].
I’ve truly valued my time here in [Current Department]. I’ve learned so much and have always appreciated your support, teamwork, and the fun times we shared. [Mention something specific you enjoyed, e.g., “I’ll miss our Friday lunches!”]
I’m planning to leave a box of [mention a treat, e.g., “donuts” or “cookies”] in the break room on [date] as a small thank you to all of you!
Feel free to keep in touch! You can reach me at [Personal Email Address] or connect with me on LinkedIn: [LinkedIn Profile URL].
Best,
[Your Name]
Farewell Email Example: Mentioning Training or Documentation
Subject: Farewell and Transition - Thank You!
Dear Colleagues,
I’m writing to inform you that I’ll be transitioning to a new position within the company as a [Your New Role] in the [New Department], starting [Start Date].
Thank you for making my time in [Current Department] so enjoyable and rewarding. I am very grateful for the knowledge I have gained and for the collaborative environment we have built together.
To ensure a smooth handover, I’ve created [mention any documentation or training resources, e.g., “a detailed handover document” or “a quick guide on X process”]. Please feel free to reach out to [Name of person taking over] with any questions related to my former responsibilities.
I’m available at [Personal Email Address] if you’d like to stay in touch.
Wishing you all the best,
[Your Name]
Farewell Email Example: If You Supervised People
Subject: Moving On - Farewell and Thank You
Team,
I’m writing to let you know that I will be moving to a new role as a [Your New Role] in the [New Department], starting on [Start Date].
It’s been a pleasure working with all of you. I am incredibly proud of what we have accomplished together in [Current Department]. Thank you for your hard work, dedication, and the great team spirit that has made our time together so successful.
Regarding my responsibilities, [briefly explain the transition plan and who will be taking over]. Please do not hesitate to reach out to [name of person] with any questions.
I’ll be available at [Personal Email Address] and my LinkedIn is [LinkedIn Profile URL]. I’d love to stay connected.
Best regards,
[Your Name]
Farewell Email Example: If You’ve Been There a While
Subject: Farewell and Thank You - [Your Years of Service]
Dear Team,
I’m writing to let you know that I’ll be moving to a new role within the company, as a [Your New Role] in the [New Department], starting on [Start Date]. After [Number] years with [Company Name], I’m excited for this new chapter!
I’m deeply grateful for the incredible experiences and relationships I’ve formed in [Current Department]. From [mention a specific achievement or positive memory], I’ve learned so much from all of you.
For a smooth transition, [Explain the handover]. I wish you all continued success and look forward to following [Company Name]’s achievements.
You can reach me at [Personal Email Address] or connect with me on LinkedIn: [LinkedIn Profile URL].
Warmly,
[Your Name]
In conclusion, writing a farewell email for an internal transfer is a simple yet important task. By taking the time to craft a thoughtful email, you can express your gratitude, maintain positive relationships, and set yourself up for success in your new role. Remember to be genuine, professional, and show appreciation for your colleagues. Good luck with your new position!