Learning to communicate professionally is a super important skill, especially when you’re applying for jobs or communicating with teachers and mentors. One of the most common ways to do this is through email, and often, you’ll need to send attachments. This guide will walk you through How To Write An Email With Attachments Sample so you can confidently send emails that get the job done.
The Basics of Sending Emails with Attachments
Sending an email with an attachment might seem complicated at first, but it’s really not! It’s all about clarity and professionalism. Here’s how to break it down:
First, think about what you’re attaching. Is it a resume? A school project? A photo? Make sure the file name is clear and easy to understand (e.g., “Sarah_Johnson_Resume.pdf” is much better than “document.doc”). Next, before you attach the file, write the email itself. This is where you introduce yourself, explain why you’re sending the attachment, and what you want the recipient to do with it. Knowing how to write a clear and concise email is crucial for effective communication. Finally, attach the file. Most email providers have a paperclip icon you can click to browse and select the file from your computer.
Consider these key points:
- Always include a subject line.
- Keep the email brief and to the point.
- Proofread for typos and grammatical errors.
- Ensure your attachment is in a common format (like PDF or DOCX).
Here’s a simple example to illustrate the basic format. Imagine you’re sending a project to your teacher:
- Start with a polite greeting.
- State the purpose of the email (e.g., “I’m submitting my science project”).
- Briefly describe the attachment.
- Include a closing, such as “Thank you for your time.”
Job Application Email with Resume and Cover Letter
Subject: Application for [Job Title] - [Your Name]
Dear [Hiring Manager Name],
I am writing to express my interest in the [Job Title] position at [Company Name], as advertised on [Platform where you saw the ad]. I am a highly motivated and [mention a key skill, e.g., “organized”] individual with a strong interest in [Industry/Area].
Please find my resume and cover letter attached, which further detail my qualifications and experience. My resume outlines my experience in [mention relevant experience]. My cover letter provides additional insight into my skills and interest.
Thank you for your time and consideration. I look forward to hearing from you soon.
Sincerely,
[Your Name]
[Your Phone Number]
[Your Email Address]
Sending Homework to a Teacher
Subject: [Your Name] - [Class Name] - [Assignment Name]
Dear [Teacher’s Last Name],
Please find attached my completed assignment for [Assignment Name] in [Class Name]. I have completed all the required sections and put in my best effort to demonstrate my understanding of the concepts.
Please let me know if you have any questions.
Thank you,
[Your Name]
Requesting Information from a Mentor
Subject: Inquiry Regarding [Topic]
Dear [Mentor’s Name],
I hope this email finds you well. I am currently working on [Project/Task] and would greatly appreciate your guidance on [Specific aspect you need help with]. I’ve attached a brief outline of my work so far.
Could you please take a look at it when you have time? Any advice you can offer would be very helpful.
Thank you for your time and support.
Best regards,
[Your Name]
Sharing a Presentation with a Team
Subject: Presentation - [Project Name]
Hi Team,
Please find attached the presentation for our upcoming project on [Project Name]. Please review it before our next meeting on [Date and Time]. I will go through the presentation during the meeting.
Let me know if you have any questions.
Thanks,
[Your Name]
Sending a Photo or Image
Subject: [Event Name] Photos
Hi [Friend’s Name],
Here are the photos from [Event Name]! I’ve attached them to this email.
Let me know what you think!
Talk soon,
[Your Name]
Following Up on an Email with an Attachment
Subject: Following Up: [Original Subject Line]
Dear [Recipient’s Name],
I hope you’re having a good week.
I’m just following up on my previous email regarding [Original email topic]. I’ve attached [Original attachment] again, in case it got lost.
Please let me know if you have any questions.
Best,
[Your Name]
By practicing these steps and using the examples as a guide, you’ll be well on your way to writing professional emails with attachments. Good luck!