So, you need to write a personal email, but you’re not sure where to start? Don’t worry! Everyone feels a little lost at first. This guide will walk you through How To Write A Personal Email Sample, so you can craft messages that are friendly, effective, and show you care. Whether you’re catching up with a friend, thanking a relative, or reaching out to someone new, knowing how to write a great personal email is a super important skill.
Basics of Crafting a Great Personal Email
Writing a good personal email is all about connection. It’s about making the other person feel seen and understood. Think of it like a mini-conversation. Here are some key things to keep in mind:
- Subject Line: Keep it short, sweet, and relevant. Think of it as the email’s headline.
- Greeting: Start with a friendly “Hi [Name],” or “Hello [Name],”
- Body: This is where you get into the main part of your email. Keep it natural, and focus on sharing and connection.
The most important thing is to be yourself and write in a way that reflects your personality. You can use some of these formats to guide you while drafting.
- Start with a friendly greeting.
- Share what’s new with you.
- Ask about the other person.
- End with a warm closing.
You can also use this template:
| Section | Description |
|---|---|
| Greeting | “Hi [Name],” “Hello [Name],” |
| Body | Share news, ask questions, express feelings. |
| Closing | “Best,” “Talk soon,” “Sincerely,” |
Email Example: Catching Up With a Friend
Subject: Catching Up!
Hi Sarah,
How are you doing? It feels like ages since we last talked! How was your trip to the beach? Did you get to try that new seafood place we talked about?
Things have been pretty good over here. School is keeping me busy, especially with the history project. I’m actually really enjoying it, though. Also, I started taking a photography class. It’s so much fun, and I’m learning a lot about taking cool pictures.
What have you been up to lately? Anything exciting happening in your world?
Talk soon!
Best,
Mia
Email Example: Thanking a Relative
Subject: Thank you!
Dear Aunt Carol,
Thank you so much for the birthday gift! The new book is exactly what I wanted, and I can’t wait to start reading it. I really appreciate you thinking of me.
I’m doing well in school. The basketball season is starting soon. I’ve been practicing a lot, and I’m hoping we have a good year!
How is Uncle John doing? Please give him my best.
Love,
Liam
Email Example: Congratulating Someone on Their Achievement
Subject: Congratulations!
Hi Mark,
I just heard about you winning the science fair! Congratulations! That’s a huge accomplishment. I know how hard you worked on your project, and it’s awesome that you were recognized for it.
What are your plans now? Are you going to enter any other competitions?
I’m really proud of you, and I wanted to tell you how great you are!
Best,
David
Email Example: Offering Condolences
Subject: Thinking of You
Dear Susan,
I was so saddened to hear about the loss of your grandmother. I know how close you were to her. I can only imagine how difficult this time must be for you.
Please know that I’m thinking of you and your family during this time. If there is anything at all that I can do to help, please don’t hesitate to ask.
With deepest sympathy,
Emily
Email Example: Inviting Someone to an Event
Subject: You’re Invited!
Hi Michael,
I’m having a small get-together at my place on Saturday, and I’d love for you to come! We’re planning on having a barbeque and watching a movie. It’ll be a casual and fun time.
It would be great to catch up with you. Let me know if you can make it by Friday, so I can get a headcount. The party starts at 6 p.m.
Hope to see you there!
Best,
Jennifer
Email Example: Apologizing for a Mistake
Subject: So Sorry!
Hi Alex,
I wanted to apologize for what happened yesterday at the game. I know I got carried away and said some things I shouldn’t have. I didn’t mean to hurt your feelings.
You’re a great teammate, and I value our friendship. I hope you can forgive me.
Sincerely,
Ben
In conclusion, writing a personal email is about connecting with another person in a meaningful way. By following these guidelines and using the example emails as inspiration, you’ll be well on your way to writing fantastic emails that strengthen your relationships. Remember to be yourself, be genuine, and let your personality shine through!