Knowing how to write effective emails is a super important skill, whether you’re applying for a job, talking to your teachers, or just staying in touch with friends and family. One of the most common situations you’ll face is writing a continuation email. This essay will help you understand How To Start A Continuation Email For Your Previous Email, ensuring your message is clear, professional, and gets the job done.
Subject Line: The First Impression
The subject line is your email’s first handshake. It’s what grabs the reader’s attention. When continuing an email thread, you have a few options:
- Reply and Keep It: Just hitting “Reply” keeps the original subject line. This is fine if the topic is still the same and the thread is easy to follow.
- Modify and Add a Word or Two: You could add something like “Re: [Original Subject] - Update” or “Re: [Original Subject] - Following Up”.
- Completely Rewrite (Use with Caution): If the new email’s topic is slightly different, you could rewrite the subject line. But make sure the new subject accurately reflects the content of your email.
Choosing the right subject line makes it easier for the recipient to understand the email’s purpose and to prioritize it accordingly. Think of it as a mini-headline.
Starting Your Email: Getting Right to the Point
Your opening lines should immediately connect to the previous email. Here’s how to do it:
- Refer to the Previous Email: Start by mentioning the email you’re following up on. For example, “Following up on my email from last Tuesday regarding the project proposal…”
- Remind of the Purpose: Briefly state the original purpose. “As a reminder, I was hoping to schedule a meeting to discuss…”
- Be Concise: Don’t waste the recipient’s time with unnecessary greetings or fluff. Get straight to the new information or your request.
This helps the recipient quickly recall the context and understand why you’re writing.
Consider using these phrases:
- “As a follow-up to…”
- “Regarding your question about…”
- “Just wanted to provide an update on…”
- A good opening saves the reader time.
- It shows you’re organized.
- It establishes clear communication.
Email Examples
Following Up on a Job Application
Subject: Re: Job Application - Junior Marketing Assistant
Dear [Hiring Manager Name],
I hope this email finds you well.
I’m writing to follow up on my application for the Junior Marketing Assistant position, which I submitted on [Date of Application]. I’m very enthusiastic about this opportunity and I believe my skills align well with the job requirements.
Have you had a chance to review my application and resume?
Thank you for your time and consideration. I look forward to hearing from you soon.
Sincerely,
[Your Name]
Providing Additional Information
Subject: Re: Project Proposal - [Project Name]
Hi [Recipient Name],
Following up on your request for additional details on our project proposal submitted last week.
I’ve attached a revised version of the proposal with the budget breakdown.
Please let me know if you need any further information.
Best,
[Your Name]
Scheduling a Meeting
Subject: Re: Meeting - Project Review
Hi [Recipient Name],
Referring to our previous email on setting up a meeting for the project review.
Are you available on Thursday at 2 PM or Friday at 10 AM? Please let me know which time works best for you.
Thanks!
[Your Name]
Responding to a Question
Subject: Re: Question about the presentation
Hi [Recipient Name],
I’m writing to clarify a point made in the email about the presentation’s data.
To answer your question, yes, the data for the presentation is based on a sample of 500 participants.
If you have any other questions, please ask.
Best,
[Your Name]
Sending an Update
Subject: Re: Project Update - [Project Name]
Hi [Recipient Name],
I’m writing to update you on the progress of the project, as mentioned in the last email.
Good news! The website development is complete. Attached is the final draft.
Please take a look and let me know of any issues.
Thanks,
[Your Name]
Confirming Receipt of Information
Subject: Re: Document Received
Hi [Recipient Name],
Following our previous email about document.
This email is to confirm I have received the document.
Please let me know if you need anything else.
Thank you,
[Your Name]
Whether you’re applying for a job, coordinating with a teacher, or planning an event, knowing **How To Start A Continuation Email For Your Previous Email** is a fundamental skill. Remember to use a clear subject line, connect to the previous email, and get straight to your point. By following these tips, you’ll communicate clearly and effectively, making a positive impression and getting the results you want.