Leaving a job is a big step, and knowing how to do it professionally is super important. This guide will walk you through exactly How To Send Resignation Email With Attachment. We’ll cover everything from writing the email to attaching important documents. Let’s get started!
Crafting Your Resignation Email: The Basics
Your resignation email is your official goodbye, so it needs to be clear, concise, and professional. Here’s how to craft the perfect email, including when and how to attach supporting documents:
First, you need to state your intention clearly. Begin by stating your decision to resign from your position. Next, provide your last day of employment. Make sure to comply with the company’s policy regarding the resignation notice period. Finally, show your appreciation for the opportunity. This is important because it helps maintain a positive relationship with your employer, even after you leave.
Next, think about the attachments. Common attachments include a formal resignation letter (if required by your company) or a document outlining the handover of your responsibilities. When you’re attaching files, remember to:
- Use clear and descriptive filenames.
- Attach all necessary documents.
- Double-check that the attachments are the correct versions.
Lastly, close your email professionally. Include your contact information, and any other relevant details. Proofread everything carefully before hitting the send button! It’s always a good idea to send your resignation email directly to your manager or the appropriate HR representative, following company guidelines.
Resignation Due to Accepting Another Job
Subject: Resignation - [Your Name]
Dear [Manager’s Name],
Please accept this email as formal notification that I am resigning from my position as [Your Job Title] at [Company Name], effective [Your Last Day of Employment].
I have accepted a new opportunity that aligns with my long-term career goals. I am grateful for the experience and opportunities I have gained during my time at [Company Name].
During my notice period, I am committed to ensuring a smooth transition. I am happy to assist in any way possible to train my replacement and complete outstanding tasks. Please let me know how I can be of assistance.
I wish you and [Company Name] all the best in the future.
Sincerely,
[Your Name]
[Your Phone Number]
[Your Email Address]
Resignation for Personal Reasons
Subject: Resignation - [Your Name]
Dear [Manager’s Name],
Please accept this email as formal notification that I am resigning from my position as [Your Job Title] at [Company Name], effective [Your Last Day of Employment].
This decision has been made for personal reasons, and after careful consideration, I feel it’s the right step for me at this time.
I appreciate the opportunities I’ve been given during my employment at [Company Name]. I am committed to making this transition as seamless as possible and will be happy to help with any handover tasks during my remaining time here.
Thank you again for the experience. I wish you and the company all the best.
Sincerely,
[Your Name]
[Your Phone Number]
[Your Email Address]
Resignation with an Attached Resignation Letter
Subject: Resignation - [Your Name]
Dear [Manager’s Name],
Please accept this email as formal notification that I am resigning from my position as [Your Job Title] at [Company Name], effective [Your Last Day of Employment].
Attached to this email is my formal resignation letter, which details the reasons for my departure.
I am committed to assisting in the transition period to ensure a smooth handover of my responsibilities. I am happy to train my replacement and complete any pending projects during this time.
Thank you for the opportunity to work at [Company Name]. I wish you and the company the best of luck in the future.
Sincerely,
[Your Name]
[Your Phone Number]
[Your Email Address]
Resignation with a Handover Plan
Subject: Resignation - [Your Name]
Dear [Manager’s Name],
Please accept this email as formal notification that I am resigning from my position as [Your Job Title] at [Company Name], effective [Your Last Day of Employment].
Attached to this email is a handover plan outlining my current projects, responsibilities, and important deadlines. I have also included contact information for ongoing projects.
During my notice period, I will ensure a smooth transition. I am available to discuss this plan and train my replacement. Please let me know if there’s anything else I can do.
I am thankful for the opportunities that [Company Name] has provided me. I wish you and the company all the best going forward.
Sincerely,
[Your Name]
[Your Phone Number]
[Your Email Address]
Resignation Due to Seeking a Better Work-Life Balance
Subject: Resignation - [Your Name]
Dear [Manager’s Name],
Please accept this email as formal notification that I am resigning from my position as [Your Job Title] at [Company Name], effective [Your Last Day of Employment].
This decision is based on my desire to pursue a better work-life balance.
I am thankful for the opportunities that I have been given during my tenure here at [Company Name], and am committed to a smooth transition of my duties. I am happy to help during the handover process and will do my best to wrap up any ongoing projects.
I appreciate the opportunity and wish you and the company all the best in the future.
Sincerely,
[Your Name]
[Your Phone Number]
[Your Email Address]
Resignation After a Period of Employment
Subject: Resignation - [Your Name]
Dear [Manager’s Name],
Please accept this email as formal notification that I am resigning from my position as [Your Job Title] at [Company Name], effective [Your Last Day of Employment].
I have thoroughly enjoyed my time working at [Company Name] and am grateful for the experience I have gained over the last [number] years/months.
I am committed to making the transition as easy as possible. I would be glad to assist with training any replacement and completing any outstanding tasks during my notice period.
Thank you again for the experience. I wish you and the company all the best.
Sincerely,
[Your Name]
[Your Phone Number]
[Your Email Address]
Wrapping up, sending a resignation email with attachments can seem like a stressful task. By following the steps we’ve covered, you can make sure you leave your job on a positive note. Remember to always be professional, clear, and respectful. Good luck with your future endeavors!