Leaving a job is a big step, and one of the most important parts of the process is writing your resignation email. Knowing How To Send Resignation Email Sample correctly is key to leaving on good terms and maintaining a positive professional reputation. This guide will walk you through the essentials, from the basic structure to examples for different situations, so you can make a smooth transition.
Crafting Your Resignation Email: Key Elements
Your resignation email is your formal announcement to your employer that you’re leaving. It needs to be clear, concise, and professional. Here’s what you need to include:
- A clear subject line: Something like “Resignation - [Your Name]” is perfect.
- A statement of your intent to resign: State your intention to leave your position.
- Your last day of employment: Be specific and consistent with your employment agreement.
- A brief expression of gratitude: Thank your employer for the opportunity.
- Offer of assistance with the transition: Let them know you’re willing to help with handing over your responsibilities.
- Your contact information: Include your personal email address in case they need to contact you.
This email is your official record of leaving, so it’s important to get it right. Think of it as a formal document, just like a school report. It should be professional and polite.
When composing your email, remember to proofread it carefully. Check for typos and grammatical errors. If you’re unsure about something, ask a friend or family member to look it over before sending it. Here is a quick checklist:
- Subject line is clear and concise.
- Statement of resignation is direct and clear.
- Last day of employment is accurately stated.
- Expression of gratitude is included.
- Offer to assist with the transition is made.
- Contact information is provided.
- The tone of the email is professional.
- The email is free of errors.
Basic Resignation Email Sample
Subject: Resignation - [Your Name]
Dear [Manager’s Name],
Please accept this email as formal notification that I am resigning from my position as [Your Job Title] at [Company Name]. My last day of employment will be [Your Last Day].
Thank you for the opportunities I have been given during my time at [Company Name]. I have appreciated the experience.
I am happy to assist in the transition process in any way I can. Please let me know how I can help.
Sincerely,
[Your Name]
[Your Phone Number]
[Your Personal Email Address]
Resignation Email Sample: With a Positive Reason for Leaving (New Job)
Subject: Resignation - [Your Name]
Dear [Manager’s Name],
Please accept this email as formal notification that I am resigning from my position as [Your Job Title] at [Company Name], effective [Your Last Day]. I have accepted a new opportunity that aligns with my long-term career goals.
I am grateful for the experience and growth I’ve gained at [Company Name]. I especially appreciate [mention a specific positive experience or opportunity].
I am happy to assist in the transition of my responsibilities during my remaining time here. Please let me know how I can help to ensure a smooth handover.
Sincerely,
[Your Name]
[Your Phone Number]
[Your Personal Email Address]
Resignation Email Sample: Leaving for Personal Reasons
Subject: Resignation - [Your Name]
Dear [Manager’s Name],
Please accept this email as notification that I am resigning from my position as [Your Job Title] at [Company Name]. My last day of employment will be [Your Last Day]. I am leaving for personal reasons.
Thank you for the opportunities I have had during my time at [Company Name]. I have valued my experience here.
I am committed to ensuring a smooth handover of my duties and will do my best to assist with the transition. Please let me know how I can help.
Sincerely,
[Your Name]
[Your Phone Number]
[Your Personal Email Address]
Resignation Email Sample: Leaving Due to Dissatisfaction (Use with Caution)
Subject: Resignation - [Your Name]
Dear [Manager’s Name],
Please accept this email as notification that I am resigning from my position as [Your Job Title] at [Company Name]. My last day of employment will be [Your Last Day].
I appreciate the opportunities I have been given during my time at [Company Name]. However, I have made the decision to seek other employment opportunities.
I am committed to assisting in the transition process and am willing to help in any way possible to ensure a smooth handover. Please let me know how I can help.
Sincerely,
[Your Name]
[Your Phone Number]
[Your Personal Email Address]
Resignation Email Sample: Short Notice Resignation
Subject: Resignation - [Your Name]
Dear [Manager’s Name],
Please accept this email as formal notification that I am resigning from my position as [Your Job Title] at [Company Name], with my last day of employment being [Your Last Day].
I am grateful for the experience I have gained here.
I will do my best to assist with the transition of my responsibilities during my remaining time. Please let me know how I can help.
Sincerely,
[Your Name]
[Your Phone Number]
[Your Personal Email Address]
Resignation Email Sample: For a Remote Position
Subject: Resignation - [Your Name]
Dear [Manager’s Name],
Please accept this email as notification that I am resigning from my position as [Your Job Title] at [Company Name]. My last day of employment will be [Your Last Day].
Thank you for the opportunity to work remotely and for the experiences I’ve gained during my time at [Company Name].
I am happy to assist with the transition remotely and will be available via email and phone. Please let me know how I can help.
Sincerely,
[Your Name]
[Your Phone Number]
[Your Personal Email Address]
In each case, the key is to be professional and courteous. Even if you’re unhappy, it’s best to keep your email positive. You never know when you might cross paths with your former colleagues or employer again!