Ever sent an email and gotten radio silence? It happens! Sometimes emails get lost in the digital shuffle, overlooked, or maybe the recipient is just swamped. Knowing How To Resend An Email Politely Sample is a super useful skill to have in your back pocket. It’s all about being respectful of the other person’s time and avoiding sounding pushy. This guide will walk you through the best ways to politely follow up and provides helpful examples for different situations. Let’s get started!
Crafting Your Polite Resend
Resending an email isn’t just about hitting “Forward” and hoping for the best. You need to add a new message to reintroduce your previous email. Think of it like politely knocking on a door again. Here’s the basic strategy:
First, mention that you’re following up on a previous email. This immediately lets the recipient know why you’re contacting them. Second, briefly restate the email’s purpose. What did you originally ask for? This helps jog their memory. Third, keep it brief and to the point. The goal is to get their attention without overwhelming them. Finally, and this is key, express understanding. Acknowledge that they might be busy and that you appreciate their time. This shows you’re considerate and makes a positive impression.
Here are some simple steps you can follow:
- Check Your Original Email: Make sure your first email was clear and easy to understand.
- Choose a Catchy Subject Line: “Following Up: [Original Subject]” or “Reminder: [Original Subject]” is a good start.
- Keep It Concise: Get straight to the point.
Consider these important aspects when you are following up with an email.
- Recipient’s Current Situation: The recipient may be busy.
- Your Tone: Maintaining professionalism is necessary.
- Use of Attachments: Make sure the attachment is attached.
Following Up on a Job Application
Subject: Following Up: Job Application - [Your Name] - [Job Title]
Dear [Hiring Manager Name],
I hope this email finds you well.
I am writing to follow up on my application for the [Job Title] position, which I submitted on [Date]. I am very interested in this opportunity and believe my skills and experience align well with the requirements.
I understand you are likely reviewing many applications, but I wanted to reiterate my strong interest in the role. Please let me know if you require any further information from me.
Thank you for your time and consideration.
Sincerely,
[Your Name]
Following Up on a Request for Information
Subject: Following Up: Request for Information - [Project Name]
Dear [Recipient Name],
I hope you’re having a productive week.
I’m writing to follow up on my email from [Date] regarding the [Project Name] project. I had requested information about [briefly state the information you requested].
If you’ve already sent the information, please disregard this email. If not, would you be available to send it over when you have a moment?
Thank you for your help!
Best regards,
[Your Name]
Following Up on a Meeting Request
Subject: Following Up: Meeting Request - [Topic]
Dear [Recipient Name],
I hope this email finds you well.
I’m just following up on my meeting request from [Date] regarding [briefly state the topic of the meeting]. I understand you’re busy, but I wanted to see if you had a chance to review your schedule.
I’m flexible and happy to work around your availability. Please let me know what time works best for you.
Thanks!
Best,
[Your Name]
Following Up on a Sent Invoice
Subject: Gentle Reminder: Invoice [Invoice Number] - [Your Company] - Due [Due Date]
Dear [Client Name],
I hope everything is going well.
This is a friendly reminder about invoice [Invoice Number] for [amount], which was sent on [Date] and is due on [Due Date].
Please let me know if you have any questions or if you’ve already processed the payment. If you haven’t received the invoice, I’m happy to resend it.
Thank you for your business!
Sincerely,
[Your Name]
Following Up with a Potential Client
Subject: Following Up: Our Conversation about [Service/Product]
Dear [Client Name],
I hope this email finds you well.
I am following up on our conversation on [Date] regarding [Service/Product]. I’d mentioned that I would send you the information. Did you have a chance to review the information?
Please let me know if you would like to schedule a call. I’m free on [Date and time].
Thank you for your time and consideration.
Best,
[Your Name]
Following Up with a Professor or Teacher
Subject: Following Up: Question Regarding [Assignment/Topic]
Dear Professor/Teacher [Professor’s Last Name],
I hope you are doing well.
I am following up on my email from [Date] regarding [briefly state the subject]. I understand that you have many emails and are busy, but I was wondering if you had any feedback or suggestions.
Thank you for your time and assistance.
Sincerely,
[Your Name]
Learning how to resend an email politely is a valuable skill. By using these samples and tips, you can increase your chances of getting a response while maintaining a professional and respectful tone. Remember to keep it brief, clear, and always show consideration for the recipient’s time. Good luck!