Award nominations are exciting! Everyone wants their colleagues or employees to be recognized. But, sometimes, a nominee doesn’t win. It’s never fun to deliver that news, especially to the person who put in the effort to nominate someone. That’s why knowing **How To Let Unsuccessful Awards Nominator Know By Email Sample** is super important. This article will guide you on how to write a professional and sensitive email to let the nominator know their nominee wasn’t selected, offering examples for different scenarios.
Crafting the Perfect “Sorry, Not This Time” Email
Breaking the news that a nominee didn’t win requires a delicate touch. You want to be respectful of the nominator’s time and effort while still being clear about the decision. Here are some important points to keep in mind:
- Be Prompt: Send the email as soon as possible after the decision is made.
- Be Personal: Address the nominator by name and personalize the message.
- Be Positive: Focus on the positive aspects of the nomination and the nominee’s contributions.
It’s crucial to be transparent but also avoid getting into a lot of details about why the nominee wasn’t chosen. This avoids potential arguments or hurt feelings. A simple, well-worded email is best.
Consider using a basic structure like this in your emails:
- Acknowledge the nomination.
- Express appreciation for their efforts.
- Convey the decision.
- Offer a positive closing.
Email Example: Basic Rejection
Subject: Regarding the [Award Name] Nomination for [Nominee Name]
Dear [Nominator Name],
Thank you for taking the time to nominate [Nominee Name] for the [Award Name]. We truly appreciate you recognizing their contributions to [Company/Organization].
While [Nominee Name]’s achievements were impressive, they were not selected as this year’s recipient of the award. The selection process was highly competitive.
We encourage you to nominate them again next year. We value your commitment to recognizing excellence.
Sincerely,
[Your Name/HR Department]
Email Example: Offering Encouragement and Feedback
Subject: Update on [Award Name] Nomination for [Nominee Name]
Dear [Nominator Name],
I am writing to provide an update on the [Award Name] nomination for [Nominee Name]. Thank you again for submitting the nomination; it was well-written and highlighted [Nominee Name]’s significant contributions.
Although [Nominee Name] was not selected as the winner this time, the selection committee was very impressed with [mention a specific positive quality or achievement from the nomination].
We encourage you to continue recognizing and supporting [Nominee Name]’s efforts. We are happy to share any general feedback on the nomination process. Please feel free to contact us.
Best regards,
[Your Name/HR Department]
Email Example: Highlighting the Competition
Subject: [Award Name] Nomination Update
Dear [Nominator Name],
We greatly appreciate you taking the time to nominate [Nominee Name] for the [Award Name]. Your nomination highlighted [Nominee Name]’s many achievements.
The competition for this year’s awards was very strong. While [Nominee Name]’s qualifications were excellent, the selection committee chose another nominee.
Thank you again for your dedication and support. We look forward to receiving future nominations.
Sincerely,
[Your Name/HR Department]
Email Example: For Internal Awards
Subject: Regarding the [Department/Team] Award Nomination
Dear [Nominator Name],
Thank you for nominating [Nominee Name] for the [Department/Team] Award. Your efforts are very much appreciated!
The winner of this award was [Winner’s Name]. The selection committee was impressed by [Nominee Name]’s contributions.
We encourage you to keep up the good work, and we will be announcing the next round of nominations soon.
Best,
[Your Name/HR Department]
Email Example: When Providing General Feedback
Subject: [Award Name] Nomination Update for [Nominee Name]
Dear [Nominator Name],
Thank you for submitting a nomination for [Nominee Name] for the [Award Name]. We appreciate the effort you put in to recognize their contributions.
[Nominee Name] was not selected as the winner this time. We suggest you to ensure future nominations include data to back up the nomination as that is something the committee heavily considers.
We appreciate your participation and thank you for helping our team recognize the achievement of everyone in our organization.
Sincerely,
[Your Name/HR Department]
Email Example: Follow-Up with Future Opportunities
Subject: Update on [Award Name] Nomination for [Nominee Name]
Dear [Nominator Name],
I hope this email finds you well. We wanted to thank you for submitting a nomination for [Nominee Name] for the [Award Name].
While [Nominee Name] was not selected as this year’s recipient, we want to acknowledge their contributions.
We may have more awards in the future. We are still working out the specifics, and we will reach out.
Best,
[Your Name/HR Department]
In conclusion, letting nominators know their nominee wasn’t chosen is never easy, but with these email samples and guidelines, you can do it professionally and respectfully. Remember to be prompt, appreciative, and positive. By following these tips, you can maintain positive relationships and encourage continued participation in future awards programs.