Are you ready to celebrate a big win? Landing a contract after submitting a bid is a huge accomplishment! Knowing how to craft the perfect congratulatory message is key to starting off a new business relationship on the right foot. This article will provide you with several Examples Of Winning Bid Email so you can write a winning message.
Why a Great “Winning Bid” Email Matters
A well-written “winning bid” email does a lot more than just say “yay, we won!” It sets the tone for the entire project. It reinforces your professionalism and enthusiasm, which is very important to create a good relationship. A great email can also help you to communicate the next steps clearly and ensure a smooth transition into the project. Communicating the important information and next steps is critical for a successful project launch. Here are some more details:
- It reinforces your professionalism.
- It shows you’re excited to work with them.
- It clearly outlines the next steps.
Here are some important things that you can do to create a perfect winning bid email:
- Use a clear and professional subject line.
- Thank the client for the opportunity.
- Clearly state that your bid was accepted.
- Reiterate your understanding of the project goals.
- Outline the next steps.
- Express your excitement and willingness to collaborate.
- Provide contact information.
Example: The Standard “We Won!” Email
Standard Winning Bid Email
Subject: Your Project - [Project Name] - Bid Acceptance
Dear [Client Name],
We are thrilled to inform you that your bid for the [Project Name] has been accepted!
Thank you so much for selecting [Your Company Name]. We’re excited about the opportunity to work with you on this project and bring your vision to life.
We understand that the goal is [reiterate the project goal]. We’re confident that our team’s expertise in [mention your area of expertise] will exceed your expectations.
Here’s what you can expect next:
- We will schedule a kickoff call within [number] business days to discuss the project details.
- We will be sending you the contract for your review and signature.
- We will provide you with a project schedule with the project milestones.
In the meantime, please don’t hesitate to contact us if you have any questions. We look forward to getting started!
Sincerely,
[Your Name]
[Your Title]
[Your Company Name]
[Your Contact Information]
Example: Email with a Quick Timeline
Winning Bid Email with a Quick Timeline
Subject: Project [Project Name] - Bid Accepted!
Dear [Client Name],
Great news! [Your Company Name] is excited to be working with you on the [Project Name] project. Your bid has been officially accepted!
We’re eager to get started and help you achieve [briefly mention client’s goals].
Here’s a quick look at what comes next:
| Action | Timeline |
|---|---|
| Kickoff Call | Within 2 business days |
| Contract Sent | Within 1 business day |
| Project Start | [Agreed-upon Start Date] |
Please review and sign the contract when you receive it. We’ll also provide you with all the information you need for a smooth project launch. If you have any questions, please let us know!
Best regards,
[Your Name]
[Your Title]
[Your Company Name]
[Your Contact Information]
Example: Email Including a Thank You and Contract
Winning Bid Email with Attached Contract
Subject: [Project Name] - Your Bid is a GO!
Dear [Client Name],
We are absolutely delighted to inform you that [Your Company Name]’s bid for [Project Name] has been approved! Thank you for giving us the opportunity to collaborate with you on this. We’re already excited about the potential for the project!
Attached, you’ll find the contract for your review and signature. Please return it to us by [date] so that we can officially launch the project.
We are very excited to work with you. If you have any question or need anything please contact us.
Kind regards,
[Your Name]
[Your Title]
[Your Company Name]
[Your Contact Information]
Example: Email with a Specific Next Step
Winning Bid Email with a Focused Next Step
Subject: [Project Name] - Bid Accepted
Dear [Client Name],
This is great news! Your bid for [Project Name] has been accepted! We are very happy to have been given this chance to work with you.
We are planning our kickoff call for [Date and Time] using [Meeting platform - Zoom/Google Meet/etc.]. Please reply to this email to confirm this date and time work for you.
We look forward to discussing the project’s details further and starting work. Please don’t hesitate to contact us.
Best Regards,
[Your Name]
[Your Title]
[Your Company Name]
[Your Contact Information]
Example: Email with Additional Information
Winning Bid Email with Additional Information
Subject: [Project Name] - Bid Approval!
Dear [Client Name],
We’re thrilled to announce that your bid for [Project Name] has been successful! We’re so excited to start on this!
Alongside the excitement, we’ve added some extra information that you can find below:
If you would like to learn more about our work process, please go through our website here [Your website link].
Best,
[Your Name]
[Your Title]
[Your Company Name]
[Your Contact Information]
Example: Email That Shows Gratitude and Anticipation
Winning Bid Email Filled With Gratitude and Anticipation
Subject: Great News! Your Bid for [Project Name] is Accepted!
Dear [Client Name],
We are absolutely ecstatic to inform you that your bid for the [Project Name] project has been accepted! Thank you so much for this wonderful opportunity – we truly appreciate you choosing [Your Company Name]!
We’re incredibly excited about the project and the chance to work with you. We are ready to start helping you with [mention project goals].
Next steps include [List the steps].
We will be contacting you to schedule an introduction call next week. We are available on [list availability].
Please contact us with any questions. We can’t wait to start working together!
Sincerely,
[Your Name]
[Your Title]
[Your Company Name]
[Your Contact Information]
These **Examples Of Winning Bid Email** provide a starting point for your own messages. Remember to customize each email to fit the specific project and your company’s brand. By using these examples, you’ll be well on your way to creating a great impression with your clients and launching new projects successfully.