Leaving a job can be a big step, and how you do it matters. One of the most common ways to resign is by sending a resignation email. This guide will walk you through the process, providing an Email Quitting Job Sample and other helpful tips to ensure you leave your current role professionally and respectfully. Knowing how to do this right can make a huge difference in your future career!
Why a Resignation Email Matters
Your resignation email is more than just a formality; it’s a critical communication. It serves as a formal record of your departure and gives your employer time to prepare for your leaving. This email should clearly state your intention to leave and provide a date for your last day. This is also your chance to express appreciation and help in the transition.
- It’s a professional courtesy.
- It sets a positive tone for your departure.
- It creates a formal record of your resignation.
It’s important to remember that a well-written email demonstrates professionalism and respect, leaving a positive impression on your employer. Your email should be clear, concise, and polite, focusing on your departure without unnecessary negativity.
Before you write the email, you should know about your company’s policy, this may impact the format you want to use. Some of the things to consider are:
- Who you need to send your resignation email to?
- What information should you include (e.g. the reason for leaving)?
- What is the required notice period (e.g. two weeks)?
Email Quitting Job Sample: Basic Resignation
Subject: Resignation - [Your Name]
Dear [Manager’s Name],
Please accept this email as formal notification that I am resigning from my position as [Your Job Title] at [Company Name]. My last day of employment will be [Your Last Day of Employment].
Thank you for the opportunity to work here. I have learned a lot during my time at [Company Name].
I am committed to ensuring a smooth transition and am happy to assist in any way possible to train my replacement.
Sincerely,
[Your Name]
Email Quitting Job Sample: Resignation with a Thank You
Subject: Resignation - [Your Name]
Dear [Manager’s Name],
I am writing to inform you of my decision to resign from my position as [Your Job Title] at [Company Name]. My last day of employment will be [Your Last Day of Employment].
I am very grateful for the opportunities I’ve had during my time here. I appreciate the support and experience I have gained at [Company Name].
I am happy to help with the transition in any way I can. Please let me know how I can assist.
Sincerely,
[Your Name]
Email Quitting Job Sample: Resignation Due to a Better Opportunity
Subject: Resignation - [Your Name]
Dear [Manager’s Name],
Please accept this email as formal notification that I am resigning from my position as [Your Job Title] at [Company Name]. My last day of employment will be [Your Last Day of Employment]. I have accepted a new role at another company.
Thank you for the opportunities I have been given during my time here. I have enjoyed my experience at [Company Name] and appreciate the chance to have worked with such a great team.
I will do everything I can to ensure a smooth handover during my remaining time. Please let me know how I can be of assistance.
Sincerely,
[Your Name]
Email Quitting Job Sample: Resignation with a Specific Reason (Optional)
Subject: Resignation - [Your Name]
Dear [Manager’s Name],
Please accept this email as notification that I am resigning from my position as [Your Job Title] at [Company Name], with my last day of employment being [Your Last Day of Employment]. I am leaving for a position that offers more opportunities to grow in [Specific Field] which better aligns with my career goals.
I am grateful for the experience I have gained here, and I appreciate the support I’ve received.
I am happy to help with the transition. Please let me know how I can assist.
Sincerely,
[Your Name]
Email Quitting Job Sample: Resignation During a Difficult Situation (Be Careful)
Subject: Resignation - [Your Name]
Dear [Manager’s Name],
Please accept this email as notification that I am resigning from my position as [Your Job Title] at [Company Name], with my last day of employment being [Your Last Day of Employment].
I appreciate the opportunities I have had here.
I am committed to assisting with the transition. Please let me know how I can help.
Sincerely,
[Your Name]
Email Quitting Job Sample: Resignation After Long Tenure
Subject: Resignation - [Your Name]
Dear [Manager’s Name],
Please accept this email as formal notification that I am resigning from my position as [Your Job Title] at [Company Name]. My last day of employment will be [Your Last Day of Employment].
I want to express my sincere gratitude for the many years I have spent at [Company Name]. I have truly valued my time here and appreciate the opportunities for growth and the relationships I have formed.
I am committed to helping with the transition and would be happy to assist in any way possible during my remaining time.
Sincerely,
[Your Name]
Leaving a job is a significant event. Using a well-crafted email, like the Email Quitting Job Sample examples, is your first step in ensuring a smooth transition. Be polite, professional, and, above all, be yourself. Taking the time to create a thoughtful email will leave a lasting positive impression and help you as you move on to new adventures.