Choosing a new job is a big deal, and sometimes, your current employer tries to keep you by making a counteroffer. If you’ve decided to move on, you’ll need to write a Decline Counter Offer Email Sample. This email is a professional way to turn down their offer while keeping things positive. It’s a crucial step in maintaining a good relationship with your current company, even as you prepare to leave.
Why a Professional Decline is Important
When an employer makes a counteroffer, it shows they value you. However, accepting it might not always be the best move. Maybe you’ve already accepted another job, or you’ve realized the reasons for leaving initially haven’t been addressed. Whatever your reasoning, a well-written decline email is key. It reflects well on you, protects your reputation, and leaves the door open for future opportunities. It’s more than just saying “no”; it’s about showing respect and professionalism. Here are some reasons why a professional decline is important:
- It maintains a positive relationship.
- It protects your professional image.
- It leaves the door open for future contact.
You might also consider the following points when crafting your email:
- Express gratitude for the offer.
- Clearly state your decision.
- Briefly explain your reason (optional).
- Thank them for the opportunity.
Here’s a table to help you decide what to include:
| Element | Description |
|---|---|
| Greeting | Start with a polite greeting (e.g., Dear [Manager’s Name]) |
| Thank You | Thank them for the counteroffer and their consideration. |
| Decision | Clearly state you are declining the offer. |
| Reason (Optional) | You can briefly explain your reason for leaving. |
| Closing | End with a professional closing (e.g., Sincerely, Regards). |
Declining Due to a Better Opportunity
Dear [Manager’s Name],
Thank you so much for the counteroffer and for taking the time to discuss my future with [Company Name]. I truly appreciate your consideration.
After careful thought, I’ve decided to move forward with the new opportunity I have accepted. While I’ve enjoyed my time at [Company Name], the new role presents an exciting chance for my career progression.
I want to thank you again for the offer and for all the opportunities I’ve had during my time here. I wish you and the company all the best.
Sincerely,
[Your Name]
Declining Because the Original Reasons for Leaving Remain
Dear [Manager’s Name],
Thank you for the generous counteroffer. I appreciate the time you took to discuss my concerns and the company’s desire to retain me.
However, after careful consideration, I’ve realized that the primary reasons that led me to seek other opportunities are still present. Therefore, I must respectfully decline the offer.
I am grateful for my time at [Company Name] and for the opportunities I’ve received. I wish the company continued success.
Sincerely,
[Your Name]
Declining After Accepting Another Job
Dear [Manager’s Name],
Thank you very much for the counteroffer and for the vote of confidence. I value your offer and the time you spent discussing it with me.
However, I have already accepted another position, and after much thought, I’ve decided to move forward with that opportunity.
I truly appreciate the opportunities I have been given at [Company Name] and am grateful for the experience. I wish you and the team all the best.
Sincerely,
[Your Name]
Declining Due to Career Growth Considerations
Dear [Manager’s Name],
Thank you for the counteroffer and for recognizing my contributions to the team. I appreciate you taking the time to discuss my future.
After reviewing the offer and considering my long-term career goals, I’ve decided to accept a position that allows me to pursue these goals more effectively. While I appreciate the company’s offer, I believe this new role is a better fit for my professional development.
I am thankful for the opportunities I’ve had at [Company Name] and wish you continued success.
Sincerely,
[Your Name]
Declining Because of Company Culture Mismatch
Dear [Manager’s Name],
Thank you for your time and for the counteroffer. I truly appreciate the consideration.
After much thought, I’ve come to the conclusion that the new opportunity aligns better with my preferred work environment and overall career objectives, including what I’m looking for in terms of company culture. I must respectfully decline the offer.
I am grateful for the experience and support I have received during my time here. I wish the company all the best in the future.
Sincerely,
[Your Name]
Declining Because the Counteroffer Doesn’t Fully Address Initial Concerns
Dear [Manager’s Name],
Thank you so much for the counteroffer. I appreciate you taking the time to address my concerns and discuss this further with me.
However, after careful consideration, I’ve decided to decline the offer. While I appreciate the gesture, the proposed changes do not fully satisfy the initial reasons I began to seek other opportunities. I believe a change of environment will be beneficial for my career development.
I am extremely grateful for the opportunities I’ve been given at [Company Name]. I wish you and the team all the best.
Sincerely,
[Your Name]
Writing a **Decline Counter Offer Email Sample** is a sign of professionalism and helps you end your employment on a positive note. By being clear, respectful, and grateful, you maintain strong professional relationships. Remember to tailor each email to your specific situation, and always prioritize your career goals. Good luck with your future endeavors!