In the professional world, clear communication is key. Following up on conversations with a written record ensures everyone is on the same page. That’s where the “As Per Our Conversation Email Sample” comes in handy. This type of email summarizes what was discussed, outlines agreements, and clarifies next steps, creating a valuable reference point for all parties involved.
Why “As Per Our Conversation” Emails Matter
Writing an “As Per Our Conversation” email is more than just good manners; it’s a crucial business practice. It helps avoid misunderstandings and provides a paper trail, protecting you and your company. Here’s why they’re so important: * They document agreements. * They clarify action items. * They create a record of communication. This type of email is incredibly important because it keeps everything organized and prevents confusion down the line. Here’s how it benefits everyone involved:
- Reduces miscommunication: By summarizing the discussion, it minimizes the chances of people misunderstanding the details.
- Provides accountability: It clearly outlines who is responsible for what.
- Serves as a reference: It acts as a convenient reference point for future discussions or actions.
Here’s a simple table demonstrating the benefits:
| Benefit | Impact |
|---|---|
| Clarifies Agreements | Prevents disputes about what was decided. |
| Documents Action Items | Ensures everyone knows their responsibilities. |
| Creates a Record | Provides a reference for future discussions. |
Following Up After a Job Interview
Subject: Following Up - Interview for [Job Title]
Dear [Candidate Name],
Thank you again for taking the time to speak with me today about the [Job Title] position at [Company Name]. It was a pleasure learning more about your experience and qualifications.
As per our conversation, we discussed your experience with [Skill 1] and [Skill 2], as well as your interest in [Company Name]’s culture. I also mentioned the next steps in our hiring process, which include [Next Step 1] and [Next Step 2]. We expect to make a decision by [Date].
If you have any further questions, please don’t hesitate to reach out. I enjoyed our conversation and look forward to connecting with you again soon.
Sincerely,
[Your Name]
[Your Title]
Confirming a Salary Negotiation
Subject: Salary Discussion - [Job Title]
Dear [Candidate Name],
I hope this email finds you well. I’m writing to summarize our conversation regarding the salary for the [Job Title] position.
As per our conversation, we agreed on a salary of [Salary Amount] per year, along with [Benefits Mentioned]. This is contingent upon [Conditions if any]. Please confirm if these terms are agreeable.
We are thrilled to welcome you to the team!
Best Regards,
[Your Name]
[Your Title]
Summarizing a Project Update Meeting
Subject: Project [Project Name] - Meeting Summary
Hi Team,
This email summarizes the key points discussed in today’s project meeting.
As per our conversation, we discussed the following:
- Progress on [Task 1]: [Update on Task 1]
- Challenges with [Task 2]: [Challenges and planned solutions]
- Next steps: [Action Items for each team member]
Action items and owners are listed below:
- [Task] - [Assigned to] - [Due Date]
- [Task] - [Assigned to] - [Due Date]
Please let me know if you have any questions.
Thanks,
[Your Name]
[Your Title]
Clarifying Training Requirements
Subject: Training Requirements - [Employee Name]
Dear [Employee Name],
This email is to confirm the training requirements discussed during our meeting on [Date].
As per our conversation, you will be completing the following training modules:
- [Training Module 1] by [Date]
- [Training Module 2] by [Date]
Please refer to [resource link] for the training materials. Let me know if you have any questions.
Best Regards,
[Your Name]
[Your Title]
Following Up on a Performance Review
Subject: Performance Review Follow-Up - [Employee Name]
Dear [Employee Name],
I am writing to summarize our recent performance review.
As per our conversation, we discussed your accomplishments over the past quarter, including [Accomplishment 1] and [Accomplishment 2]. We also identified areas for improvement, such as [Area for Improvement]. We agreed that you will focus on [Action Plan] to address these points, and we will check in again on [Date].
Please feel free to reach out if you have any questions about these points.
Sincerely,
[Your Name]
[Your Title]
Confirming a Vacation Request
Subject: Vacation Request Confirmation - [Employee Name]
Hi [Employee Name],
This email confirms your vacation request.
As per our conversation, you are approved for vacation from [Start Date] to [End Date]. Please remember to [Remind of any tasks].
Enjoy your time off!
Best regards,
[Your Name]
[Your Title]
In conclusion, mastering the “As Per Our Conversation Email Sample” format can significantly boost your communication skills in the professional world. By summarizing key discussions, clarifying agreements, and outlining action items, you’ll create a clear, documented record of all important conversations. This practice will help you stay organized, avoid misunderstandings, and foster stronger working relationships.